Specifically, well change the numbering style for both levels and indent level 2.When you buy through our links, TechRepublic may earn a commission.
![]() However, the multilevel list options discussed in this article arent available in the online 365 browser edition. ![]() LEARN MORE: Office 365 Consumer pricing and features What doesnt work You cant use Words Numbering feature to generate a multilevel numbering system, even if you use built-in heading styles. Figure A shows a document with two styled heading levels: Heading 1 and Heading 2. You can apply the Numbering option (in the Paragraph group) and Word will number the headings consequently, but the feature ignores different levels; if you expected 1, 1.1, 2, 2.1, and 2.2, you might be surprised. If you select the entire document first, Numbering not only ignores the different levels, but it also numbers the paragraphs Figure A Words Numbering option cant handle multilevel headings. As you can see in Figure C, two quick clicks and youre done Figure B Choose one of the built-in multilevel options from the gallery. Figure C It took two clicks to apply this multilevel numbering scheme. Tweak it The default options are adequate most of the time, but you might want to customize the results a bit and thats where things can get a bit confusing. The options are straightforward, but there are a lot of them; Word can handle up to nine levels To modify the options, click the Multilevel List option (in the Paragraph Group). Youll see two options below the gallery: Define New Multilevel List and Define New List Style. So, whats the difference The Define New List Style option lets you name a style, so you can share, modify, and delete it later. Now youre ready to choose settings that will reflect your numbered heading needs: Select the level you want to modify. Select a numbering format to apply to the chosen level, adjust the formatting; adjust the spacing and aligning, and so on. To save the list style to a template so you can use it with other documents, select the list in the document. Access the Multilevel List dropdown and choose Define New List Style. Enter a descriptive new and select the New documents based on this template (at the bottom). Once you click OK, the multilevel list style will be available in all new documents. SEE: 30 things you should never do in Microsoft Office (free PDF) (TechRepublic) An example Lets use what weve learned to modify the built-in style applied earlier ( Figure C ).
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